Friday, April 26, 2002

Higher Studies Policy 2002

From
The Financial Commissioner & Secretary
To
Government Haryana, Heath Department
1. The Director General Health Department, Haryana, Panchkula
2. The Director, PGIMS, Rohtak
Memo No. 1894/96-IHBI
Dated : 26.4.2002

Subject: Policy regarding higher studies of Doctors in the Department of Health and Medical Education.

Sir,
I have been directed to invite your attention to the subject mentioned above and to state that the admission of HCMS and HMES doctors for Higher Studies leading to Diploma PG Degrees/Super circulated by the Health and medical Education Department vide memo No. 18/94/96-IHBI dated 4.3.1999. The Government has now taken a general policy decision in this behalf circulated by the Finance Department vide its instructions bearing no. 10/6/99-3FR-II dated 10.10.2001. A need has arisen to formulate a new policy in respect of the employees of the Department of health and medical education in furtherance of the general policy announced by the State Government vide its instructions dated 19.10.2001. Accordingly, in supercession of the policy dated 4.3.1999 issued by the Heath and Medical Education Department, and in furtherance of the Government policy of 10.10.2001, a new policy as detailed below is introduced with immediate effect. The General guiding principles laid down in the Government policy circulated vide instructions bearing no. 10/6/99-3FR-11 dated 19.10.2001 shall remain valid for the purpose of this policy.

A General
1. HCMS/HMES doctors serving in connection with the affairs of the State Government in the Health Department and those serving the PGIMS, Rohtak may be allowed to apply for and seek admission in various academic courses leading to PG Diploma/PG Degree/Super Speciality Courses in their respective streams of Medical profession for which they will have to apply for and avail study leave in accordance with the precision contained under Rule B. 126 of the CSR Vol. 1 part read with Appendix 20 contained in CSR Vol. 1 part II or leave of the kind due as admissible under the rules.

2. Permission to go in for higher studies to the in service candidates is not a matter of right. It will be subject to specific approval by the Government which will be dependent upon various facts e.g. possibility to spare one’s service without adversely affecting the larger public interest, the felt needs for specialists in various disciplines in the basis of a review carried out fro time to time and other exigencies of service.

3. Study leave is admissible on half pay for a maximum period of 24 months in the entire service career but if can also be combined with leave of the kind due/ordinary leave for study purposes subject to a maximum limit of five years in the entire service career.

4. The basic condition of entitlement of study leave is 5 years service Ad hoc service followed by regular service and counted for the purpose of increment shall be taken into account while calculating the requisite length of service.

5. In the event a candidate is keen to go on for higher studies but does fulfill the prescribed length of service as required for study leave, he can be considered for the same provided he compared three years service. However, in such cases, the employees concurrent shall have to apply for and avail of extra-ordinary leave without pay for the period of study in all other case, the employees concurrent will have to resign from service for the purpose of pursuing higher studies.

6. Study leave shall not ordinarily be granted in the case of an employee who is due to retire or has to the option to retire from Govt. service within 5 years of the date on which he expected to return to his after completion of his course.
7. The requisite length of service shall be calculated as on the last date of submission of application for the relevant course (s).

8. The period of study leave of the kind due take for purpose of higher as admissible under the rules shall count as service for all purpose subject to the condition of successful completion of the course of study within the prescribed period. The period of EOL also taken for the purposes of higher studies may also be allowed to count towards service for the purpose of increments and pension at the discretion of the competent authority.

B. Procedure
The procedure for availing of the opportunity of higher studies under this policy would be as under:-

1. In the first instance, the doctor concerned shall have to apply for a “No Objection Certificate (NOC)” from his employer for submitting/forwarding his application to the institution concerned for admission to the course of study.
2. Once the NOC is issued by the employer, the process of admission will be regularized in accordance with the admission rules of the institution/university concerned.
3. After the candidate receives an intimation regarding his admission to the said approved course of study, he shall submit an application for grant/sanction of leave as per entitlement. The said candidate will be allowed to be relieved from his service so as to enable him to join the course of study only after the leave is sanctioned by the competent authority and the formalities of execution of Bond as required under the rules/instruction are fulfilled.

C. Sponsorship of candidates for higher studies against Reserved Seats:
Presently, certain number of seats are reserved in the PGIMS, Rohtak for PG Diploma/P.G. Degree Course for the service employees of HCMS. The cases of in service candidates for higher studies against reserved seats will be regular as followed:
1. Candidates keen to go in for the P.G. Diploma/P.G. Degree Courses against the reserved seats will be required to apply for a No Objection Certificate to the competent authority before submitting their applications for admissions to the said course. Only those candidates will be considered for NOC under this category who fulfill the following conditions:

i) He/she must have completed the probation period successfully completed 5 years service under the State Government including the probation period out of which three years service should be in rural area/service.
ii) There should be nothing adverse against his integrity and efficiency.
iii) His service can be spared by the employer for the duration of the course without adversely affecting the larger public interest.
iv) In addition to the above, if a doctor has already for a P.G. Diploma Course in any subject under the Government Scheme as an in service candidate, he will be considered for grant of No Objection Certificate only for the PG Degree Course in that very discipline subject provided he has completed the period of bond executed by him while proceedings for the Diploma Course.
v) The inservice conduits who have a PG Degree to their credit in any subject and want to do a Diploma Course in the same subject or any other subject, will not be considered for issuance of NOC.
vi) A doctor who has completed a PG Diploma Course in any subject and wants to go in for P.G. Degree Course in a subject other than the one in which he has done the diploma, will not be considered for No Objection Certificate.

2. After the NOC is issued to the applicant, has admission will be governed by the admission rules of the institution/university. However, the candidate will have to appear for the common entrance test conducted for admission to the relevant course and obtain a minimum of 50% marks in order to be eligible for admission to the course.
3. Once the candidate sponsored against the reserved seats succeeds in getting admission to the said course, he will be required to take the following steps.

i) He will have to apply for the study leave/leave of the kind due for the duration of the course of study, the leave period will be considered for the duration of the course as prescribed by the institution.
ii) Consequent upon sanction of leave and before his relieving from the department, he/she will have to execute a bond in the form prescribed and annexed to Appendix 20 of the CSR vol. 1, and part II to the effect that he shall serve the Government to Haryana for a minimum period of 7 years or pay an amount of Rs. 7.00 lacs to the Haryana Government in lieu thereof in case of a PG Degree Course, and for a minimum period of 5 years or payment of an amount of Rs. 5.00 lakhs in lieu of thereof in the case of a PG Diploma Course.

D. Consequent of failure to complete the course of study within the prescribed period or leaving the same mid-way.

i) In case the sponsored candidates fails to complete the course of study within the prescribed period, he shall be allowed to avail of a maximum of three more changes to complete the same. The period taken in completion of the course beyond the prescribed period may be allowed as EOL without pay but this extended period of EOL will not count as service for any purpose e.g. increments, grant of higher standard scales linked with service period, pension etc.

In case the employee concerned leaves the course of study mid-way without completing the same to the satisfaction of the institution for reason, whatsoever, he will be liable to refund the amount he would have received on account of Study leave to the Government and the period from the date of relief from the Government service till the date of joining shall be treated as period of Extra-ordinary leave without pay, further this period of EOL shall not count as service for any purpose e.g. increments, grants higher standards scales linked with service period, pension etc. The employee concerned will also be debarred for a period of five years for NOC for higher studies.

E. Permission to pursue courses of Higher Studies against open seats.

1. A certain number of in service candidates in HCMS/HMES may like to seek admission to PG Diploma Courses/ PG Degree Courses Super-speciality courses against open competition seats in various institutions. The government would consider issued NOC to such candidates subject to the fulfillment of following candidates.

i) The candidate must have completed the probation period successful and compared a minimum period of three years studying the probation period. In the case of a candidates belonging to HCMS, he should have rendered two years service to the rural area out of total the three years service. However, the condition of rural service will not be applicable in the case of a member of the HMES.
ii) There should be nothing adverse against his integrity and efficiency.
iii) His service can be spared by the employer for the duration of the course without adversely affecting the larger public interest.
iv) In addition to the above, if a doctor has already for a P.G. Diploma Course in any subject under the Government Scheme as an in service candidate, he will be considered for grant of No Objection Certificate only for the PG Degree Course in that very discipline subject provided he has completed the period of bond executed by him while proceedings for the Diploma Course.
v) The in-service conduits who have a PG Degree to their credit in any subject and want to do a Diploma Course in the same subject or any other subject, will not be considered for issuance of NOC.
vi) A doctor, who has completed a PG Diploma Course in any subject and wants to go in for P.G. Degree Course in a subject other than the one in which he has done the diploma will not be considered for No Objection Certificate.
vii) A doctor, who has a PG Degree to his credit, will be considered for super-speciality course in the stream.

2. After the NOC is issued to the applicant, has admission will be governed by the admission rules of the institution/university.

3. Once the candidate, who has been granted NOC for admission to higher courses of study against the open seats, succeeds in getting admission to the said course, he will be required to taken the following steps.

i) He will have to apply for the study leave/leave of the kind due for the duration of the course of study. The leave period will be considered for the duration of the course as prescribed by the institution.
ii) Consequent upon of leave and before his relieving from the department, he will have to execute a bond in the form prescribed and annexed to Appendix 20 of the CSR vol. 1, and part II to the effect that he shall serve the Government to Haryana for a minimum period of 7 years or pay an amount of Rs. 7.00 lacs to the Haryana Government in lieu thereof in case of a PG Degree Course, and for a minimum period of 5 years or payment of an amount of Rs. 5.00 lakhs in lieu of thereof in the case of a PG Diploma Course.

F. Consequent of failure to complete the course of study within the prescribed period or leaving the same mid-way.

i) In case the in-service candidates fails to complete the course of study within the prescribed period, he shall be allowed to avail of a maximum of three more changes to complete the same. The period taken in completion of the course beyond the prescribed period may be allowed as EOL without pay but this extended period of EOL will not count as service for any purpose e.g. increments, grant of higher standard scales linked with service period, pension etc. ii) In case the employee concerned leaves the course of study mid-way without completing the same to the satisfaction of the institution for reason, whatsoever, he will be liable to refund the amount he would have received on account of Study leave to the Government and the period from the date of relief from the Government service till the date of joining shall be treated as period of Extra-ordinary leave without pay, further this period of EOL shall not count as service for any purpose e.g. increments, grants higher standards scales linked with service period, pension etc. The employee concerned will also be debarred for a period of five years for NOC for higher studies.

G. Stipend/Fellowship.

1. Candidates sponsored against Reserve Seats.
Stipend to paid to PG Diploma/Degree Course student in the PGIMS, Rohtak. The candidates admitted to PG Diploma/Degree Courses against the reserved sets, and undergoing the same by availing of study leave, will not be entitled to get any amount on account of stipend so long as they are on half pay study leave. However, the in-service candidate will be entitled to receive the stipend at the rates in force from time to time for the period of EOL without pay during the course of study. Further, the candidates under the category will have the option to either receive the half pay as admissible under the study leave rules on the stipend admissible in PGIMS, Rohtak, whichever is beneficial top them. In case the rate of stipend admissible more beneficial to them, they may avail of the EOL instead of study leave for the duration of the course of study. Option once exercised will not be allowed to be changed.

2. Candidates admitted to higher courses of study against open seats.
The admissibility of half pay in lieu of study leave on the stipend in case of in-service candidates admitted to PGIMS, Rohtak in this category will be same as provided above in the case of candidates admitted to PG Diploma Degree/Super-Speciality courses against the open seat in institutions other than PGIMS, Rohtak and undergoing the same by availing of leave of the kind due including study leave, will be entitled to receive the stipend/fellowship amount that may be payable by the institution during the course period in addition to the emoluments he may be entitled to receive on account of study leave.

H. Treatment of utilization reserved seats
Seats reserved in the PGIMS Rohtak for the HCMS doctors in various PG Diploma Degree Courses, to the extent the same remain unfilled form among the HCMS, may be availed for the open candidates on year to year basis.
The above policy may be brought to the notice of all concerned.
Superintendent Health for financial Commissioner & Principal Secretary to Govt., Haryana, Department of Health & Medical Education.
Endst. No. 18/94/96 IHB-I Dated Chandigarh the 26.4.2002

A copy is forwarded to the Accountant General (Audit & A& E) Haryana, Chandigarh for information.
A copy is forwarded to the Registrar, Maharshi Dayanand University, Rohtak with the request that the necessary entries in the prospectus/syllabus may kindly be made.
A copy is forwarded to the Registrar, Guru Nambheshwar University, Hisar and the Registrar, Kurukshetra University for information.
A copy is forwarded to the following for information and necessary action.
1. The Director, Pandit B.D. Sharma, PGIMS, Rohtra
2. All Civil Surgeons in Haryana State

A copy is forwarded to the Financial Commissioner & Principal Secretary to Govt. of Haryana, Finance Department, for information with reference to their letter No. 10/6/99-3FR- dated 19.10.2001. This issues with concurrence of the finance department. Vide their U.O. No. 10/20/94-3R-II/722 dated 26.4.2002.

To,
The Financial Commissioner & Principal Secretary to Govt. of Haryana, Finance Department

UO No. 18/94/96-IHB-1 Dated Chandigarh, the 26.4.2002

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